Pay bills option is used when you enter a bill in QuickBooks. To know more about bills contact QuickBooks Point of sale support.
Choose any of the following solutions, if you've unintentionally created a check to pay for an existing bill.
Solution 1: You can delete the bill and keep the check
You can use this option if you do not need all of your payment information to appear in Accounts Payable.
Solution 2: Link the check to the bill
You can use this option if the check has been reconciled.
• Make changes and convert the Expense account to Accounts Payable.
• On the check that you created, Change the Expense account to Accounts Payable on the check that you have created.
• Choose the Customer from Job drop-down and then choose the vendor name. QuickBooks will ask you to choose a vendor for the Accounts Payable line item if you do not enter a name.
• Now, click on Save & Close.
COMPLETE THE PAYMENT OF THE BILL
• Choose Pay Bills in the vendors menu.
• Choose the Bill/s corresponding to the Check.
• Click on the Credits tab in set credits.
• Put a check by clicking on the box beside credit.
• Change the amount accordingly.
• Click on done, and then choose Pay Selected Bills.
Note: In the transaction history you will be able to see the regular check as the payment.
Solution 3: Pay the bill and remove the check
Use this option if you want to see all of your payment information (including past data) in Accounts Payable.
• Create a back up of the QuickBooks company file.
• Now, go to the Check Register.
• Click on Banking and then select Use Register.
• Choose the bank account which you have used when you wrote the check from the Select Account drop-down, and then select OK.
• Search for the checks that you created in error. Note done important details like payment date, vendor name, amount paid and check number.
• When it’s done, close the Register.
• Go to the Pay Bills window.
• From the Vendors menu, select Pay Bills.
• Select the appropriate Accounts Payable account.
• Choose Show all bills.
• Choose the bills which you have paid through Write Check. You need to choose all the corresponding bills if you have written one check for multiple bills.
• Choose the original payment date you used for the check/s, for the payment date.
• Choose Check from the Method drop-down.
• To attach the correct check number to the payment click on assign check number. When you’ll duplicate a check number you will be prompted that the check number has already been used, click on yes to continue.
• Choose the bank account you used when you wrote the check from the account drop down.
• Click on Pay Selected Bills and go back to the check register.
• You will be able to see two entries (CHK/CHQ and BILLPMT) with the same check information.
• Delete all the CHK/CHQ entry.
• Double-click on the entry.
• Select Delete from the Edit Menu.
• Click on OK.
To know more call QuickBooks Point of sale support on 1-800-731-1629.
You can use this option if the check has been reconciled.
• Make changes and convert the Expense account to Accounts Payable.
• On the check that you created, Change the Expense account to Accounts Payable on the check that you have created.
• Choose the Customer from Job drop-down and then choose the vendor name. QuickBooks will ask you to choose a vendor for the Accounts Payable line item if you do not enter a name.
• Now, click on Save & Close.
COMPLETE THE PAYMENT OF THE BILL
• Choose Pay Bills in the vendors menu.
• Choose the Bill/s corresponding to the Check.
• Click on the Credits tab in set credits.
• Put a check by clicking on the box beside credit.
• Change the amount accordingly.
• Click on done, and then choose Pay Selected Bills.
Note: In the transaction history you will be able to see the regular check as the payment.
Solution 3: Pay the bill and remove the check
Use this option if you want to see all of your payment information (including past data) in Accounts Payable.
• Create a back up of the QuickBooks company file.
• Now, go to the Check Register.
• Click on Banking and then select Use Register.
• Choose the bank account which you have used when you wrote the check from the Select Account drop-down, and then select OK.
• Search for the checks that you created in error. Note done important details like payment date, vendor name, amount paid and check number.
• When it’s done, close the Register.
• Go to the Pay Bills window.
• From the Vendors menu, select Pay Bills.
• Select the appropriate Accounts Payable account.
• Choose Show all bills.
• Choose the bills which you have paid through Write Check. You need to choose all the corresponding bills if you have written one check for multiple bills.
• Choose the original payment date you used for the check/s, for the payment date.
• Choose Check from the Method drop-down.
• To attach the correct check number to the payment click on assign check number. When you’ll duplicate a check number you will be prompted that the check number has already been used, click on yes to continue.
• Choose the bank account you used when you wrote the check from the account drop down.
• Click on Pay Selected Bills and go back to the check register.
• You will be able to see two entries (CHK/CHQ and BILLPMT) with the same check information.
• Delete all the CHK/CHQ entry.
• Double-click on the entry.
• Select Delete from the Edit Menu.
• Click on OK.
To know more call QuickBooks Point of sale support on 1-800-731-1629.
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